Validate before routing
Bills checked against PO, contract, rate card, and usage before anyone is asked to approve.
Flowwiz / Payables teamsFewer approval chases.
[For payables teams]
Fewer approval chases.
Cleaner handoffs.
Bill intake, validation, approval routing, and payment handoff connected around the process you already run.
Find the right approver
Routed by amount, department, vendor, and policy, including multi-department chains.
Keep handoffs traceable
The validation context travels with the approval, so the decision is explainable later.
The day
From a bill in the inbox to a scheduled payment.
Bill entry is the visible part of the job. The hours disappear into everything around it: finding terms, checking accuracy, catching a dispute, chasing the vendor.
- 01Capture
Read from email, upload, or portal without re-keying.
- 02Check
Terms, rates, and quantities against the contract and PO.
- 03Route
To the approver your policy names, with the comparison attached.
- 04Resolve
Variances queried with the vendor rather than paid and reconciled later.
- 05Schedule
Approved bills queued for payment with the discount window tracked.
Bills in flight1 variance
| Vendor | Check | Amount | State |
|---|---|---|---|
| Atlas Cloud | PO and budget agree | $3,200 | Scheduled |
| Harbour Freight | Rate above rate card | $7,650 | Queried |
| Vantage Legal | Awaiting controller | $9,400 | In approval |
| Brightwell Office | PO and receipt agree | $1,180 | Scheduled |
FAQ
Before you go further.
Is approval still required?
Wherever your policy says so. Straightforward items inside policy can auto-approve; everything else routes to a person with the validation attached.
Where does payment happen?
Approved bills queue for payment and move bank-to-bank through Plaid and Stripe. The approval context stays connected to the payment record.
What if a vendor disputes our query?
The thread is logged against the bill, and the item stays out of the payment run until it is resolved.
Can we catch duplicate bills?
Yes. Duplicate detection runs against prior invoices, amounts, and periods before approval.
Do we still need a three-way match?
It still runs. The difference is that it is checked alongside contract terms and usage rather than being the only control.
Start
See it with your team’s context.
Bring your workflow, your systems, and who approves what.