Capture from anywhere
Email, upload, or spend request form, read automatically with no re-keying.
Flowwiz / Control SpendControl spend before
[Payables]
Control spend before
it becomes a payment.
Bills arrive by email, upload, and every other route. Validate them against the source of truth before anyone approves.
Validate before approval
Matched against purchase orders, contracts, usage terms, rate cards, and budget.
Route and hand off
Approver chosen by amount, department, vendor, and policy, with the context attached.
Payables workflow
Request to payment, with the checks in the right order.
Spend should start with an approved request, not an unexpected invoice. Every invoice is validated against a source of truth before it becomes a payment.
- 01Capture
Bill or request read from email, upload, or form: vendor, amount, terms, PO reference, and line items extracted.
- 02Validate
Compared against the purchase order, vendor contract, usage records, rate card, and remaining budget.
- 03Route
The approver is chosen by amount, department, vendor, category, and policy.
- 04Approve
Straightforward items auto-approve inside policy. Everything else waits for a person.
- 05Pay
Prepared, initiated, and tracked bank-to-bank. Flowwiz never holds your funds.
Bill validation · this week1 mismatch
| Vendor | Matched against | Amount | State |
|---|---|---|---|
| Atlas Cloud | PO-4471 · budget | $3,200 | Approved |
| Harbour Freight | Contract HF-2025 | $7,650 | Rate +4.2% |
| Brightwell Office | PO-4480 · receipt | $1,180 | Approved |
| Vantage Legal | Awaiting approval | $9,400 | With controller |
Validation
What a bill is checked against.
A three-way match confirms the PO, the invoice, and the receipt agree. That is not the same as knowing whether the amount is right.
Matched against
- Purchase order and balance
- Vendor contract terms
- Rate card
- Approved timesheets
- Usage records
- Project assignment
- Billing period
- Previously invoiced amounts
What that catches
- Incorrect rate
- Hours above approval
- Missing approval
- Duplicate billing
- Contract overage
- PO balance exceeded
- Missing supporting documents
- Billing outside the agreed period
Intake
What one bill looks like as it moves.
Vendor invoices come by email, through portals, by upload, and on paper. None of it should need re-keying, and none of it should skip a check because the source was awkward. This is a single bill end to end, with the agent and human steps marked.
Harbour Freight · bill HF-8841
- Finance Inbox
Bill captured from ap@harbourfreight.com
Vendor, amount, terms, and PO reference extracted.
- AP agent
Line-item rate compared against contract HF-2025
Billed rate is 4.2% above the agreed rate card.
- AP agent
Payment scheduling held
- AP owner
Asked to query the variance
No payment will be scheduled until the variance is resolved.
Coverage
Everything that goes into controlling spend.
The full set of payables capabilities available on the platform.
- 01Multi-source bill intake
- 02Automated bill entry
- 03PO, contract, and usage matching
- 04Rate card and term validation
- 05Duplicate detection
- 06Department-level budget control
- 07Multi-department approval routing
- 08Auto-approval inside policy
- 09Custom spend request forms
- 10Early payment discount negotiation
- 11Dispute detection and escalation
- 12Bank-to-bank payment via Plaid and Stripe
- 13Usage-based bill validation
- 14Vendor onboarding workflows
FAQ
Before you go further.
Does Flowwiz pay vendors directly?
Flowwiz prepares, initiates, and tracks the transfer. The money moves bank-to-bank through Plaid and Stripe. Flowwiz is not a bank or payment rail and never takes custody of funds.
How is the approver selected?
By the rules you configure: amount thresholds, department, vendor, expense category, budget owner, and contract. Multiple departments can be required in sequence.
What if a bill does not match the contract?
Payment scheduling is held and the variance is routed to the AP owner with the comparison attached. Nothing is paid until it is resolved.
Can we keep our existing approval matrix?
Yes. Approval routing is configuration, so your thresholds and delegation rules carry over.
How much can early payment discounts be worth?
An estimated 35% to 50% of available early-payment discounts go unclaimed when terms have to be caught and acted on manually. Agents identify eligible vendors, draft the offer, and track the response.
What about usage-based vendor bills?
Usage-based bill validation is in early access. It checks consumption against contract terms rather than only matching the PO and receipt.
Start
See it with your team’s context.
Bring your workflow, your systems, and who approves what.